Maintenance Manager – Ventura County (Many Mansions)

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Maintenance Manager that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier maintenance department. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Maintenance Manager is a split role with about 2/3 of the day under the direction of an Associate Director of Property Management where they will train other maintenance staff members on best practices, improve safety at each property, work with the Asset Management department in determining the best materials and vendors for the organization’s needs, help ensure the organizations inventory control system is adhered to, and aid in minor rehabilitation (under $250,000). The other about 1/3 the day will be under the direction of a Senior Community Manager where they will be responsible for the overall maintenance operations of an assigned community.

II. Responsibilities include but are not limited to:

No. Essential Duty or Responsibility
1 Helps Community Managers with maintenance related items and works with senior property management staff on establishing best practices and procedures regarding procurement, inventory control, vendors, supplies, etc.
2 Researches and disseminates the latest and best practices regarding procedures, techniques, materials, new regulations, and improvements for residential multi-family properties
3 Participates in the preparation and implementation of all Many Mansions’ managed properties’ operating budgets and forecasts, especially in the areas of maintenance, janitorial, and capital needs and expenditures
4 Develops and implements a training program for the maintenance staff on maintenance procedures, ‘best practices’, safety, use of equipment and tools, industry standards, technology, etc.
5 Acts as the facilities’ Safety Officer under OSHA. Is responsible for ensuring that the Many Mansions managed properties, as facilities, comply with all state, federal, and local laws and regulations, including all OSHA regulations, handicap accessibility requirements, etc. This also includes any additional requirements regulatory agencies, insurance companies, etc.
6 Manages the maintenance and upkeep of all assigned properties as well as minor rehabilitations (under $250,000) in a timely manner, with proper monitoring of the work completed
7 Diagnoses and fixes HVAC systems, faucets, toilets, light fixtures, hot waters heaters and other needs of the property as needed per inspections and work orders
8 Makes regular inspections of apartment community and monitors maintenance supplies, work orders and unit turns for budget and timeline adherence, utilizing the property management software
9 Communicates effectively with internal and external customers, working after hours when necessary
10 Provides coverage for Maintenance Technicians, as necessary
11 Other duties as assigned

III. Qualifications & Conditions:

Category Qualification or Condition
Communication Possesses communications skills, including but not limited to, the ability—

·    To speak and write English clearly, meaningfully, and persuasively;

·    To give presentations and speak effectively before groups and organizations;

·    Able to fluently speak & write Spanish, desired.

Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, and Outlook), and Property Management software.   Should have some familiarity with Yardi Voyager Property Management software.
Driving Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications Has experience in the maintenance of multifamily housing. This includes, but is not limited to,–

·      High school diploma or GED required;

·      Five years of experience in the maintenance of an apartment complex is required; and

·      A nationally accredited certification like CAMT strongly preferred.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses basic mathematical and reasoning skills.   This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The employee is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The employee must be able to lift and/or move up to 20-40 pounds. On occasion, employee may be required to lift up to 100 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus. The employees are required to drive their own vehicle to and from work. The employee is occasionally required to work in hot or cold weather extremes and in with dust and some chemicals. The employee is occasionally required to work in confined spaces.
Work Environment This job position has a moderate to high stress work environment. The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented. The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

Competitive salary commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

V. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.