Director of Property Management – Many Mansions

Director of Property Management

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Director of Property Management that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier management company. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Director of Property Management, under the direction of the President (broker-officer) and the Executive Vice President (designated supervisor) and as consistent with the provisions contained in the California Real Estate Law & Subdivided Land Law, oversees the property management operations of the organization and exercises broad supervisorial responsibilities over the Department’s staff.

The Director of Property Management is a key member of the Division, must be a responsible and responsive business manager, must have a California Real Estate Salesperson license, and must be thoroughly knowledgeable in all aspects of property management of affordable housing properties. The Director of Property Management works closely with the Executive Vice President, is a spokesman and representative of the organization, promotes its vision, mission, goals, and objectives.

II. Responsibilities include but are not limited to:

1 Oversees the Property Management Department and all of it’s assigned duties, tasks, and areas of responsibility;
2 Oversees the direct day-to-day property management operations of all Many Mansions’ managed properties, including but not limited to, applicant processing, leasing, resident relations, vendors, maintenance, janitorial, rent collection, contracts, collections, security deposits, move-in/move-out, transfers, Fair Housing, policies, procedures, procurement, inventory control, evictions, etc. Such oversight also includes executing all lease agreements with residents;
3 Oversees the direct day-to-day supervision of the Department’s staff, including but not limited to, its Associate Director(s), Community Managers, and Maintenance staff;
4 Oversees human resources’ policies and procedures within the Department, including but not limited to, hiring, training, supervision, job assignments, compensation, discipline, employee relations, evaluations, and promotions;
5 Prepares, updates, and participates in the preparation and implementation of all strategic and business plans concerning the management of all Many Mansions’ managed properties. This includes preparing and updating all Property Management Contracts, Property Management Plans, Tenant Selection Plans, and Affirmative Marketing Plans. This includes participating in all Annual Operating Plan and Long-Range Facilities Plans;
6 Participates in the preparation and implementation of all Many Mansions’ managed properties’ operating budgets and forecasts. Prepares reports explaining budget variances and other material changes;
7 Provides monthly operating reports and analysis upon the status, condition, operations, and direction of Many Mansions’ managed properties, including the Department’s staff and activities. Prepares and assists in the preparation of certain regulatory reports, disclosures, audits, and financial statements, as required;
8 Develops and implements a training program for Department staff. This includes training staff on all aspects of property management and facilitating outside training;
9 Acts as a spokesperson for the organization. Engages with the community and the organization’s stakeholders to communicate its mission, its objectives, its operations, its programs, and its value to the community. Serves and participates in outside organizations and activities to engage and promote the mission and relations of the organization. Participates as a member of the Many Mansions Housing Committee;
10 Other duties as assigned.

III. Qualifications & Conditions:

Category Qualification or Condition
Education, Experience, & Certifications Has substantial education and managerial experience in nonprofit affordable housing. This includes, but is not limited to–

·      Bachelor’s degree or higher from a four-year college or university;

·      Ten years’ work experience in property management, with a preference in property management for affordable housing properties;

·      Extensive experience in tax credits, § 8, and affordable housing financing (e.g. HOME, tax exempt bonds, AHP, etc.); and

·      Two years in management in a supervisory role.

The position also requires a California Real Estate Salesperson license. There is also a strong preference for advanced designations and certifications from such leading property management/asset management organizations as IREM, AHMA, etc.

Communication Possesses excellent communications skills, including but not limited to, the ability—

  • To speak and write clearly, meaningfully, and persuasively;
  • To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members; and
  • To give presentations and speak effectively before groups and organizations.
Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), social media, and data management programs. Should be skilled in Yardi Voyager property management software.
Driving Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses excellent mathematical and reasoning skills. This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 20-40 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented.

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

To be determined commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

V. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.