Assistant Property Manager (APM)

Full service privately held commercial and multi-family real estate investment company operating open air retail centers, offices and apartments throughout Southern and Northern California seeks an experienced Assistant Property Manager (APM) for their Southern California retail and office portfolio. The APM will be part of a dynamic operations team consisting of a Commercial VP, Regional Director, Leasing Manager and two (2) Property Managers. The APM will be based out of Porter Ranch and will directly support the Porter Ranch Manager and remotely support the Orange County Property Manager.  The APM will handle operational, financial and tenant relations for the portfolio.

Responsibilities include accurate processing of invoices, , ensure rent is collected as due and that revenue data is posted correctly, billing tenants for utilities, and miscellaneous charges that are entered manually, maintaining and filing of hard and soft documents.

Communicates daily with tenants, including responding to tenant inquiries timely, scheduling vendors for work orders as necessary, preparing all tenant correspondence, including late payment notices and delinquencies.

Assists the Property Manager with the preparation of operating and capital budgets as well as CAM reconciliations and monthly financial reports.

Recommends and prepares vendor contracts including new vendor set up.

Conducts routine property and safety inspections ensuring all inspections are complete and adheres to company key control standards, policies and procedures. Schedules building activity including move-ins/?move-outs.

Excellent customer service and time management skills

Must be able to thrive in a fast-paced, dynamic environment, multi-tenant environment

Good organizational skills and a strong attention to detail

Proficient with Microsoft Excel and Word

Working knowledge of Yardi and Payscan preferred

Bachelor’s Degree and 3-5 years’ experience in commercial property management

Must have retail property management and tenant relations experience

Must have exposure to CAMS

Preferred schedule 9:30 AM – 6:30 PM.

 

Contact: Nancy San Pedro at nsanpedro@shapell.com

Resident On Site Manager Position for Flagship Property

We are seeking a strong team (2 people-one full time, one occasionally as backup)  with amazing leasing skills to oversee a beautiful 80 unit apartment, pool and garden style apartment in Encino, CA.  This is a full time position, with a strong network supporting the job role.  Please email me at harrison@beaumontco.com or phone, fax, or mail me your resume at the contact information provided below.  This is a great team to be on if you have the skills. Compensation includes salary and apartment.

 

Real Estate Management Position

One of Los Angeles oldest, and most experienced property management companies is looking for a new supervisor.  A Real Estate license is required.  Experience is needed. Educational back ground needed.  The majority of our management portfolio is apartments.  Strong organizational and communication skills needed.  Excellent opportunity for loyal team player looking seeking growth potential and career in a professional and friendly environment.  This is a full time position.
If interested please email your resume to harrison@beaumontco.com or contact me at the address, fax, and or phone number below.

Full time Staff Accountant – Thousand Oaks

Many Mansions is seeking an individual to fill a full time position in Thousand Oaks, CA.

The position shall follow specific procedures established by Many Mansions and the Accounting Manager.

Many Mansions is a non-profit affordable housing developer in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site enriching services. Operating since 1979, Many Mansions’ current housing inventory includes multi-family, special needs, SRO and transitional housing, in conjunction with strong resident and supportive service programs. Many Mansions owns, operates, and manages multifamily complexes in Ventura County. For more information about Many Mansions see our website at www.manymansions.org.

Description (brief)

Prepare and review bank accounts reconciliation, review reconciliation of rent-rolls for properties, manage general ledger accounts for Many Mansions and properties, prepare replacement reserve draws, prepare financial reports for properties.

Essential Job Duties & Responsibilities:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The duties of the position include, but are not limited to, the following:

Essential Duty or Responsibility

1 Prepare and review reconciliation of bank accounts for Many Mansions and properties, and post related journal entries.
2 Manage accounting transactions for Many Mansions and its properties.
3 Review reconciliation of rent rolls for properties and post related journal entries.
4 Prepare timely account reconciliation and analyses for Many Mansions and its properties.
5 Review and approve accounts payables for properties.
6 Prepare and review financial reports for properties, agencies and grantors.
7 Prepare annual budget for properties.
8 Prepare documentation and schedules for year-end audits for properties.
9 Prepare replacement reserve draw requests.
10 Other duties as assigned.

Qualifications & Conditions:

Qualification(s)

Computer Skills Proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook).
Education and/or Experience Bachelor’s degree in Accounting/Finance or related business area and two or three years of experience in G/L reconciliation and entry. Demonstrated knowledge of accounting principles with ability to apply such principles independently and in a professional manner. Experience with Yardi software is preferred.
Leadership Skills Demonstrated ability to work well with others.
Mathematical & Reasoning Skills Excellent mathematical and reasoning skills. This includes the ability to calculate figures and amounts such as interest, totals, and percentages. Ability to apply the basic concepts of math and bookkeeping. Ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions. Ability to interpret instructions furnished in written and oral form.
Other Skills and Abilities Strong attention to detail, strong analytical skills, proficient knowledge and experience with Word and Excel are required.

Compensation

The hourly wage range for this position is DOE. Competitive benefits include paid vacation and leave, and the ability to participate in the 403(b) plan.

Application Process

Interested candidates should send a cover letter, resume and employment application to:

Many Mansions
1259 E. Thousand Oaks Blvd.
Thousand Oaks, CA 91362
Attn: Jill Kramer
E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Commercial Real Estate Assistant General Manager – DTLA

Location: Los Angeles, CA

Come join LA’s most innovative real estate investment and operating company!  Rising Realty Partners currently owns and manages over 2.8 million square feet of office assets throughout the Greater Los Angeles area.  From low rise suburban corporate structures to gorgeous historical assets downtown, our record of success in value-add investments is spurring growth, and with our new acquisitions, we are looking for the most creative, driven and talented property managers the industry has to offer.

The Assistant General Manager position offers a great opportunity to work in a fun non-corporate environment, while also offering growth potential.

Rising Realty Partners is currently seeking to fill a position for a data center/office assistant general manager.  This position requires 2+ years of assistant property management experience.  The Assistant General Manager will be responsible for support of the day-to-day operations at the building, management of accounts receivable, accounts payable, security access management, vendor management, tenant requests and support of construction management.  This position will report directly to the General Manager.

Key duties include:

  • Vendor and Service Contract Management
  • Tenant Relations, Customer Service, and Requests
  • Assist in preparation of annual budget and operating expense calculations.
  • Monthly tenant rent statements and aged receivable management.
  • Weekly accounts payable processing.
  • Maintain 24/7 Up-Time Facility
  • Maintain secure access.
  • Lease administration
  • Construction management

Key Qualifications include:

  • 2-3 years assistant manager experience in commercial assets a MUST.
  • Bachelor’s degree from four-year college or university preferred.
  • California Real Estate License, or, willingness to obtain one.
  • Proficient in:  Yardi 7.0, MRI (Web & Citrix), Kardin, MS Excel, MS Word, MS Power Point, MS Outlook, Chrome.
  • Strong oral and written communication skills.
  • Strong knowledge and understanding of accounting and finance.
  • Ability to manage multiple priorities in fast-paced work environment.
  • Adaptable with ability to change priorities on short-notice.
  • Excellent time management skills.

Required job duties will be discussed in detail during our interview process.

Begin Application

Commercial Real Estate Property Manager – DTLA

Location: Los Angeles, CA

Come join LA’s most innovative real estate investment and operating company!  Rising Realty Partners currently owns and manages over 2.8 million square feet of office assets throughout the Greater Los Angeles area.  From low rise suburban corporate structures to gorgeous historical assets downtown, our record of success in value-add investments is spurring growth, and with our new acquisitions, we are looking for the most creative, driven and talented property managers the industry has to offer.

This position offers a great opportunity to work in a fun non-corporate environment, while also offering growth potential.

Rising Realty Partners is currently seeking to fill a position for a suburban office building manager in the Simi Valley and surrounding areas.  This position requires 5+ years of office management experience, managing multiple buildings.  The General Manager will be responsible for day-to-day operations at the buildings, weekly (or more frequent) site visits, management of accounts receivable, accounts payable, security access management, vendor management, tenant requests and support of construction and asset management.  This position can expect to directly supervise up to 8 building staff.

Key duties include:

  • Management of staff and 3rd party operations staff.
  • Vendor and Service Contract Management
  • Tenant Relations, Customer Service, and Requests
  • Preparation of annual budget and operating expense calculations.
  • Monthly tenant rent statements and aged receivable management.
  • Weekly accounts payable processing and approval.
  • Maintain 24/7 Up-Time Facility
  • Maintain secure access.
  • Lease administration
  • Construction management
  • Monthly Partner Reporting

Key Qualifications include:

  • 5+ years office building management experience.
  • Bachelor’s degree from four-year college or university.
  • California Real Estate License, or, willingness to obtain one within 6 months.
  • Proficient in:  MS Excel, MS Word, and MS Outlook.  Knowledge of Yardi and Avid preferred.
  • Strong oral and written communication skills.
  • Strong knowledge and understanding of accounting and finance.
  • Self-starter with history of success working in an environment with little supervision.
  • Adaptable with ability to change priorities on short-notice.
  • Excellent time management skills.

Required job duties will be discussed in detail during our interview process.

Begin Application

Commercial Real Estate Property Manager – Agoura Hills/Simi Valley

Location: Los Angeles, CA

Come join LA’s most innovative real estate investment and operating company! Rising Realty Partners currently owns and manages over 2.8 million square feet of office assets throughout the Greater Los Angeles area. From low rise suburban corporate structures to gorgeous historical assets downtown, our record of success in value-add investments is spurring growth, and with our new acquisitions, we are looking for the most creative, driven and talented property managers the industry has to offer.

This position offers a great opportunity to work in a fun non-corporate environment, while also offering growth potential.

Rising Realty Partners is currently seeking to fill a position for a suburban office building manager in the Simi Valley and surrounding areas. This position requires 5+ years of office management experience, managing multiple buildings. The General Manager will be responsible for day-to-day operations at the buildings, weekly (or more frequent) site visits, management of accounts receivable, accounts payable, security access management, vendor management, tenant requests and support of construction and asset management. This position can expect to directly supervise up to 8 building staff.

Key duties and qualifications include:

Management of staff and 3rd party operations staff.
Vendor and Service Contract Management
Tenant Relations, Customer Service, and Requests
Preparation of annual budget and operating expense calculations. Monthly tenant rent statements and aged receivable management. Weekly accounts payable processing and approval.

Maintain 24/7 Up-Time Facility

Maintain secure access. Lease administration Construction management Monthly Partner Reporting

Key Qualifications include:

5+ years office building management experience.
Bachelor’s degree from four-year college or university.
California Real Estate License, or, willingness to obtain one within 6 months. Proficient in: MS Excel, MS Word, and MS Outlook. Knowledge of Yardi and Avid preferred.
Strong oral and written communication skills.
Strong knowledge and understanding of accounting and finance.
Self-starter with history of success working in an environment with little supervision. Adaptable with ability to change priorities on short-notice.
Excellent time management skills.

Required job duties will be discussed in detail during our interview process.

Assistant Community Manager (Residential) – Douglas Emmett

We are seeking a high-energy, customer service-oriented Assistant Community Manager to join our residential property management team.

Job Responsibilities:

The candidate will be responsible for various aspects of commercial building operations, tenant relations, collections, contract services, minor construction, and leasing. The candidate will prepare a number of financial reports and participate in the annual budget process.

Requirements:

  • CaliforniaReal Estate License
  • Luxury apartment community experience preferred
  • Assist in maintaining required inventories for community supplies and equipment.
  • Assist with all legal proceedings concerning the property.
  • Approve move-in files prepared by leasing agents.
  • Working knowledge ofMRI is a plus
  • Strong computer skills, includingMicrosoft Word and Excel
  • Strong organizational and multi-tasking skills
  • Excellentcustomer service skills due to the day-to-day contact with tenants and vendors.
  • Maintain courteous communications and follow-up correspondence with residents, applicants, prospects and representatives of other companies

Company Profile:

Douglas Emmett, Inc. (NYSE:DEI) is a Southern California-based real estate investment trust (REIT) active in the commercial office and multifamily property markets in California and Hawaii.

The Company’s office portfolio includes 67 properties totaling approximately 17.6 million rentable square feet, and its multifamily portfolio consists of 10 properties with a total of 3,336 units.

Douglas Emmett’s properties are currently located in nine premier California submarkets – Brentwood, Century City,Santa Monica, Beverly Hills, Olympic Corridor, Westwood, Sherman Oaks/Encino, Warner Center/Woodland Hills and Burbank – with a growing presence in Honolulu, Hawaii.

To apply for the position above, please forward your resume, references and salary history to:

Douglas Emmett Human Resources

Email: resume@douglasemmett.com

Phone: 310.255.7890

Fax: 310.255.7888

http://www.douglasemmett.com/

Equal Opportunity Employer

Community Manager – Many Mansions

I. Position

Many Mansions is seeking to fill an opening as a Community Manager at one of their apartment complexes..

The position shall follow specific procedures established by Many Mansions and the Vice President of Property Management to ensure housing units are rented, maintained, secured and vacated per contracted agreements.

Many Mansions is a non-profit affordable housing developer in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site enriching services.   Operating since 1979, Many Mansions’ current housing inventory includes multi-family, special needs, SRO and transitional housing, in conjunction with strong resident and supportive service programs. Many Mansions owns, operates, and manages multifamily complexes in Ventura County. For more information about Many Mansions see our website at www.manymansions.org.

II. Responsibilities and Experience Required

Please see job description below-

III. Compensation          

The hourly wage range for this position is DOE. Part of the compensation includes an onsite unit. Competitive benefits include paid vacation and leave, and the ability to participate in the 403(b) plan.

IV. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

1259 E. Thousand Oaks Blvd.

Thousand Oaks, CA 91362

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

V. Overview:

Category Information
Job Title Community Manager
Division Housing Division
Department (if any) Property Management
Status Non-Exempt
Supervisor/ Reporting Vice President or Associate director of the Property Management Division
Supervisorial Responsibilities Maintenance Technician

VI. Description (brief)  

The Community Manager is responsible for the overall operation of the property and the day to day implementation of policies, procedures and programs that ensure a well-managed, well-maintained building and ensures compliance with all applicable regulatory agencies and federal, state and local laws.

VII. Essential Job Duties & Responsibilities:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The duties of the position of Community Manager include, but are not limited to, the following:

No. Essential Duty or Responsibility
1 Communicates effectively with internal and external customers, working after hours when necessary;
2 Ensures compliance with Affirmative Fair Housing regulations and Equal Opportunity/Affirmative Action policies, including federal, state, and local governing agency requirements;
3 Maintains accurate written records, in accordance with all governing agency requirements, taking corrective and/or legal action as needed;
4 Works with maintenance team to implement maintenance programs and controls, including negotiations with outside vendors;
5 Ensures the property’s move in, move out, and renewal processes are timely and accurate, ensuring the property’s re-certifications are completed timely and accurately;
6 Makes regular inspections of apartment community;
7 Provides required financial reporting along with recommendations to address financial issues;
8 Reviews incoming rent schedules, scheduled rent increases, and renewals, while ensuring rents allowed match the governing regulatory program for the property;
9 Prepares and adheres to the properties budget and;
10 Other duties as assigned. 

VIII. Qualifications & Conditions:

Category Qualification or Condition
Communication Possesses good communications skills, including but not limited to, the ability—

  • To speak and write clearly, meaningfully, and persuasively;
  • To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members;
  • Able to speak and write Spanish clearly, meaningfully and persuasively desired.
Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), social media, and data management programs. Should have some familiarity with Yardi, iCam or other Property Management software.
Driving Driving is required for this position.

 

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications Has experience in nonprofit affordable housing. This includes, but is not limited to,–

·      High school diploma or GED required;

·      BA degree or two years experience with affordable housing programs like Section 8, Section 42, MHP, AHP, etc. desired; and

·      A nationally accredited certification like ARM, CPM, CAM, CAPS and SCHAM desired.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently.     Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses excellent mathematical and reasoning skills. This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 20-40 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment This job position has a moderate to high stress work environment.

 

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented.

 

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

 

There must be willingness and an ability to work nights and weekends, as needed

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions.

Construction Accountant-Accounts Payable/Receivable

Reports To: Douglas Emmett Builders Controller

Purpose: Construction Accountant-Accounts Payable/Receivable will ensure that vendors, suppliers and subcontractors are complying with requirements set forth by Douglas Emmett Builders as well as ensuring that payables invoices are paid in compliance with established payment policies and vendor compliance policies.

Requirements

  • 1+ year Construction Payables Experience
  • Lien Release knowledge
  • Intermediate Excel Skills

Primary Responsibilities:

  1. Ensure 100% W-9 and Vendor Requirements list compliance for all vendors
  2. Ensure 100% compliance for Subcontractors for trade licensing and insurance requirements on a general and per project basis
  3. Confirm job related invoices have gone through appropriate receipting process and that releases are filed in central filing system
  4. Process and submit for approval all invoices that have not gone through purchasing system
  5. Process approved Expense Reports
  6. Perform daily quick check and weekly check runs
  7. Record Non “AP” cash transactions: payroll, bank transfers, cleared checks
  8. Record/Apply deposits as received from Corporate Treasury
  9. Maintain permit account report and ensure Not To Exceed check backup has been received and entered within 5 days of issue
  10. Alert Controller, SVP Accounting and Corporate Treasurer of Permit Account Balance when funds are depleted to initiate transfer
  11. Initiate daily positive pay file and transmit to Corporate Treasurer
  12. Respond and Resolve internal and external questions as quickly as possible
  13. Assist with annual 1099 processing
  14. Review AP aging periodically to ensure outstanding payables are handled appropriately
  15. Report any anomalies as encountered
  16. Other duties as assigned

Contact:

Douglas Emmett Builders

(T) (310) 255-7831

www.douglasemmett.com