Commercial Property Manager Temporary – West Los Angeles

Looking for a temporary Commercial Property Manager with a minimum of 5 years’ experience with a strong focus on commercial property management for an open-ended assignment. Candidate will oversee firm services and facilities departments while reporting to the Chief Operating Officer. Position will focus on property and facilities management, including build-outs, moves, negotiating and leasing space, tenant improvements, remodels, constructions projects, and interfacing with tenants and building management. Experience managing construction budgets, opening new offices, and overseeing deadline-driven projects is required. Must be able to read plans while spearheading buildouts and be highly organized with the ability to work effectively with all levels of staff. Excellent written/verbal communication skills and strong working knowledge of Microsoft Excel for budget tracking are necessary.
Please forward resumes to Rick Feith at rick@kentdaniels.com.

Regional Property Manager

Job announcement

Regional Property Manager

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Regional Property Manager that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier management company. For more information about Many Mansions see our website at www.manymansions.org.

 

I. Position

The Regional Property Manager, under the direction of the President (broker-officer), the Executive Vice President, and the Director of Property Management (designated supervisor) and as consistent with the provisions contained in the California Real Estate Law & Subdivided Land Law, oversees the management operations of a Regional group of properties and exercises broad supervisorial responsibilities over the Regional staff.   

The Regional Property Manager is a key member of the Division, must be a responsible and responsive business manager, must have a California Real Estate Salesperson license, and must be thoroughly knowledgeable in all aspects of property management of affordable housing properties.  The Regional Property Manager works closely with the Director of Property Management, is a spokesman and representative of the organization, promotes its vision, mission, goals, and objectives.

 

II. Responsibilities include but are not limited to:

1 Oversees a Region of the Property Management Department and all of it’s assigned duties, tasks, and areas of responsibility;
2 Oversees the direct day-to-day property management operations of a Region of Many Mansions’ managed properties, including but not limited to, applicant processing, leasing, resident relations, vendors, maintenance, janitorial, rent collection, contracts, collections, security deposits, move-in/move-out, transfers, Fair Housing, policies, procedures, procurement, inventory control, evictions, etc.  Such oversight also includes executing all lease agreements with residents;
3 Oversees the direct day-to-day supervision of the Regional staff, including but not limited to Community Managers, and Maintenance staff; 
4 Oversees human resources’ policies and procedures within the Region, including but not limited to, hiring, training, supervision, job assignments, compensation, discipline, employee relations, evaluations, and promotions;
5 Prepares, updates, and participates in the preparation and implementation of all strategic and business plans concerning the management of a Region.  This includes preparing and updating all Property Management Contracts, Property Management Plans, Tenant Selection Plans, and Affirmative Marketing Plans. This includes participating in all Annual Operating Plan and Long-Range Facilities Plans;
6 Participates in the preparation and implementation of the Regional properties’ operating budgets and forecasts.  Prepares reports explaining budget variances and other material changes;
7 Provides monthly operating reports and analysis upon the status, condition, operations, and direction of the Regional managed properties, including the Department’s staff and activities. Prepares and assists in the preparation of certain regulatory reports, disclosures, audits, and financial statements, as required;
8 In conjunction with the Director of Property Management, develops and implements a training program for Department staff. This includes training staff on all aspects of property management and facilitating outside training;
9 Acts as a spokesperson for the organization.  Engages with the community and the organization’s stakeholders to communicate its mission, its objectives, its operations, its programs, and its value to the community.  Serves and participates in outside organizations and activities to engage and promote the mission and relations of the organization. 
10 Other duties as assigned.

 

III. Qualifications & Conditions: 

Category

Qualification or Condition

Education, Experience, & Certifications  Has substantial education and managerial experience in nonprofit affordable housing.  This includes, but is not limited to–

·         Bachelor’s degree or higher from a four-year college or university;

·         Five years’ or more work experience in property management, with a preference in property management for affordable housing properties; 

·         Extensive experience in tax credits, § 8, and affordable housing financing (e.g. HOME, tax exempt bonds, AHP, etc.); and

·         Two years in management in a supervisory role.     

The position also requires a California Real Estate Salesperson license. There is also a strong preference for advanced designations and certifications from such leading property management/asset management organizations as IREM, AHMA, etc.

Communication Possesses excellent communications skills, including but not limited to, the ability—

  • To speak and write clearly, meaningfully, and persuasively;
  • To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members; and
  • To give presentations and speak effectively before groups and organizations.
Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), social media, and data management programs.  Should be skilled in YARDI Voyager property management software.
Driving Driving is required for this position. 

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses excellent mathematical and reasoning skills.  This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.  
Physical Demands While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear.  The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands.  The staff member must be able to lift and/or move up to 20-40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands.  Noise level is low to moderate. The corporate culture is friendly and goal oriented. 

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.   

There must be willingness and an ability to work nights and weekends, as needed.

 

IV. Compensation

To be determined commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan (includes as organizational match).

 

V. Application Process

Interested candidates should send a cover letter and resume to:

                Many Mansions

            Attn: Jill Kramer

            E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Associate Project Manager-Thousand Oaks

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Housing Development Coordinator that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier housing development organization. For more information about Many Mansions see our website at www.manymansions.org.

 

I. Position

The Associate Project Manager performs a wide-range of duties in Many Mansions’ affordable housing development program.  The Associate Project Manager’s primary duty is to help develop new affordable housing projects (new construction and acquisition/rehabilitation) under the direction and supervision of the Director of Housing Development. 

 

II. Responsibilities include but are not limited to:

 

No. Essential Duty or Responsibility
1 Helping identify and assessing the feasibility (e.g. due diligence, financing, design, land use, sustainability, and construction or rehabilitation) of new affordable housing projects
2 Helping to develop project budgets, including ‘sources and uses’
3 Helping to assemble the project team, including design, engineering, legal and other professionals and consultants
4 Working with lenders, investors, title officers, attorneys, and other consultants during all phases of the development
5 Coordinating and working with the architectural and engineering consultants and contractors; attending site meetings; helping maintain the construction budget and processing funding draws in order to ensure timely, cost effective and quality construction
6 Collaborating with other Many Mansions Divisions and staff to help transition from the construction to property operations phase
7 Researching and compiling information for community groups and residents, city staff, and any other interested parties regarding Many Mansions, housing development, and our proposed projects
8 Communicating with the Director of Housing Development regarding the status of projects
9 Other duties as assigned.

 

III. Qualifications & Conditions: 

 

Category Qualification or Condition
Communication Possesses excellent communications skills, including but not limited to, the ability—

·   To speak and write clearly, meaningfully, and persuasively;

·   To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members; and

·   To give presentations and speak effectively before groups and organizations.

Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Project) and Internet resources.
Driving Driving is required for this position. 

 

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.      

Education, Experience, & Certifications  -Bachelor’s degree in real estate, architecture, urban planning, business, public administration, or a related field. -Experience in real estate development, in particular affordable housing development, is highly desirable.  -Affordable housing, real estate, construction, or other related certifications/licenses highly desirable.
Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses excellent mathematical and reasoning skills.  This includes, but is not limited to, the ability to perform moderately complex mathematical skills (e.g. real estate finance calculations), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.  
Physical Demands While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear.  The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands.  The staff member must be able to lift and/or move up to 20-40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment This job position has a moderate to high stress work environment.

 

The work environment may have frequent interruptions, time constraints, and emotional demands.  Noise level is low to moderate. The corporate culture is friendly and goal oriented. The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. There must be willingness and an ability to work nights and weekends, as needed.

 

IV. Compensation

Competitive salary commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

 

V. Application Process

Interested candidates should send a cover letter and resume to:

                Many Mansions

            Attn: Jill Kramer

            E-mail jill@manymansions.org

 

 

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Portfolio Manager-Los Angeles, California

About the Job

*General Summary of Responsibilities

Supervise all aspects of building operations for a portfolio of commercial/retail properties. Includes capital improvements, service
contract bidding and negotiations, client interaction, legal issues, financial reporting, and proposal presentation.

Essential Job Functions

  • Supervision of all onsite staff, maintenance and office staff.
  • Train and be responsible for work performed by all staff members under their supervision.
  • Performs all lease administration duties including preparing a vacant space for lease, showing space, negotiating leases, preparing leases, verifying lease data and coordinating payments, and  keeping abreast of future requirements, including lease renewals.
  • Develops operating and capital budgets; conducts owners meetings.
  • Performs and/or monitors all rent collections and coordinates default proceedings when necessary.
  • Reviews financial reports for managed properties and prepares operating status report as specified in respective management agreements.
  • Assures optimal functioning of building systems (HVAC, Fire Safety Equipment, elevators and security systems); and general maintenance of buildings.
  • Maintains personal contact with tenants to ensure solid, reliable relationships.
  • Coordinates insurance requirements for properties and associated vendors/suppliers.
  • Ensures compliance with codes, regulations and governmental agency directives.
  • Evaluates service contract requirements; prepares specs, bids, negotiates and manages vendor contracts.
  • Monitor leasing and market rate and occupancy information for subject properties.
  • Develops comprehensive annual inspection process for properties.
  • Resolves and investigates all security-related issues for properties; develops incident report system.
  • Works in conjunction with leasing agents by providing information and bidding as requested within the scope of property management duties.
  • Understands and monitors compliance with terms of Management Agreements.

Other Job Functions

  • Develops and implements strategic plans to achieve client goals/objectives.
  • Performs other duties as assigned.
  • Review of CAM, Escalations, CPI calculations
  • 24/7 accessibility for emergency response/coordination.

Requirements:

  • Minimum 5 years’ experience in industrial, commercial and retail buildings.
  • California Real Estate License required.
  • Yardi experience a plus
  • Bachelor’s Degree required
  • Excellent communication skills (written/oral)
  • Ability to communicate in Spanish a plus
  • Detailed oriented, analytical and computer literate (Microsoft Office)

Salary:

  • We offer a very competitive salary depending on experience.

Benefits:

  • We demonstrate our commitment to the health of our employees by offering all full-time employees a full complement of medical, dental, life and vision coverage as well as competitive 401k plan.
If you meet the qualifications, please submit your resumes to hr@charlesdunn.com
Charles Dunn is an equal opportunity employer.

Housing Development Coordinator – Many Mansions

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Housing Development Coordinator that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier housing development organization. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Housing Development Coordinator performs a wide-range of duties in Many Mansions’ affordable housing development program. The Housing Development Coordinator’s primary duty is to help develop new affordable housing projects.

II. Responsibilities include but are not limited to:

No.: Essential Duty or Responsibility

1 Assist with assessing the feasibility (e.g. due diligence, financing, design) of new affordable housing projects.
2 Help prepare funding applications and proposals to various private and public funding agencies related to affordable housing and community development projects.
3 Support the closing of predevelopment, acquisition, construction, and permanent financing.
4 Help coordinate the construction or renovation of affordable housing developments (e.g. working with the architectural and engineering consultants and contractors; attending site meetings; and helping maintain the construction budget and processing funding draws to ensure timely, cost effective and quality construction).
5 Collaborate with other Many Mansions Departments/Divisions to help transition from the construction to property operations phase.
6 Provide administrative support to the Housing Development department, such as filing, photocopying, putting together funding binders, payment requests, etc.
7 Research and compile information for community groups and residents, city staff, and any other interested parties regarding Many Mansions, housing development, and our proposed projects.
8 Communicate with the Project Managers, Associate Directors, and/or the Director of Housing Development (as applicable) regarding the status of projects.
9 Other duties as assigned.

III. Qualifications & Conditions:

Category: Qualification or Condition

Communication
Possesses excellent communications skills, including but not limited to, the ability—

  • To speak and write clearly, meaningfully, and persuasively;
  • To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members; and
  • To give presentations and speak effectively before groups and organizations.

Computer Skills
Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Project) and Internet resources.

Driving
Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications
Has experience in affordable housing. This includes, but is not limited to, —

  • High school diploma or GED required;
  • Bachelor’s degree from a four-year college or university (preferably with a major in real estate, architecture, urban planning, or a related field) or two years’ experience with affordable housing development is desirable;
  • Affordable housing, real estate, construction, or other related certifications/licenses is desirable.

Leadership & Other Skills
Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.

Mathematical & Reasoning Skills
Possesses excellent mathematical and reasoning skills. This includes, but is not limited to, the ability to perform moderately complex mathematical skills (e.g. real estate finance calculations), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.

Physical Demands
While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 20-40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment
This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented. The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

Competitive salary commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan and receive a matching contribution.

V. Application Process

Interested candidates should send a cover letter and resume to:
Many Mansions
Attn: Jill Kramer
E-mail: jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Budget Analyst (3‐month Consulting Assignment) – UCLA Asset Management Dept.

The UCLA Asset Management Dept. seeks a consultant to assist with preparation of the FY1819 budgets. The work is fulltime (40 hours/week) for about 12 weeks. The consultant will report to and assist the Special Projects Manager in preparing the FY1819 budgets, which are due internally on 11/1/2017 and externally on 12/1/2017.

Duties:

  • Line‐by‐line budget decision‐making (forecasting) using trend analysis and mathematical formulas
  • Linking cells within Excel worksheets, worksheets within workbooks, and workbooks to other workbooks
  • Production of finished budget documents using multi‐sheet workbooks, including photocopying and document collating and assembly, and conversion of Excel documents to pdf using Adobe Acrobat Professional
  • Detailed spreadsheet formatting
  • Spreadsheet data entry

Required Skills:

  • Focused attention to detail
  • Extensive experience in Excel (2013) modeling and forecasting,
  • Strong financial analysis skills
  • Strong spreadsheet skills

Pay Rate: $20 to $25/hour, depending on experience and hiring method
Start Date: ASAP (no later than 9/14/2017) after successful completion of UCLA background check
Work Hours: 40 hours/week, 8 AM to 5 PM with an hour for lunch, Monday thru Friday
Job Duration: 12‐14 weeks (i.e., 3 to 3.5 months), excludes University holidays: 11/10, 11/23, 11/24
Work Location: UCLA Asset Management Dept.: UCLA Wilshire Center, Suite 815, 10920 Wilshire Blvd., Los Angeles, CA 90024
Department: The UCLA Asset Management Department provides full‐service property management for University‐owned high‐rise office buildings in Westwood (four buildings containing 900,000 SF, occupied by 150 primarily University tenants and generating $34M of revenue).

Department employees manage these functions for the building portfolio:

  • Operations (day‐to‐day activities of buildings, such as repairs, maintenance, janitorial, security, safety, parking, tenant relations),
  • Financial management (rent collection, accounting, budgeting),
  • Leasing and lease administration,
  • Contracts management (construction contracts, professional services agreements), and
  • Construction management (tenant improvements, major maintenance, capital improvements).

Seasoned Property Manager – Downtown and Woodland Hills

$85-$100k range depending on experience. Must be well versed in CAM. Portfolio of Office, Retail and some Industrial.
Contact Jenni Harris at the Atlas Capital Group to apply. 

Jenni Harris
(213) 988-8890
jharris@ATLAS-CAP.COM

Maintenance Technician – Ventura County

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Maintenance Technician that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to be a part of a top tier maintenance department. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Maintenance Technician is responsible for overall maintenance operations of the community while providing leadership and inspiration to other team members.

II. Responsibilities include but are not limited to:

No. Essential Duty or Responsibility
1 Communicates effectively with internal and external customers, working after hours when necessary;
2 Ensures compliance with Affirmative Fair Housing regulations and Equal Opportunity/Affirmative Action policies, including federal, state, and local governing agency requirements;
3 Manages the maintenance and upkeep of all assigned properties in a timely manner, with proper monitoring of the work completed;
4 Diagnoses and fixes HVAC systems, faucets, toilets, light fixtures, hot waters heaters and other needs of the property as needed per inspections and work orders;
5 Monitors maintenance supplies, work orders and unit turns for budget and timeline adherence, utilizing the property management software;
6 Makes regular inspections of apartment community;
7 Sets example and maintains accountability for other maintenance staff in matters of dress and appearance;
8 Keeps work area clean with tools and equipment in good working order;
9 Assists in preparing and adhering to the properties budget and;
10 Other duties as assigned.

III. Qualifications & Conditions:

Category Qualification or Condition
Communication Possesses communications skills, including but not limited to, the ability—

·    To speak and write English clearly, meaningfully, and persuasively;

·    Able to speak and write Spanish clearly (desired).

Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, and Outlook), and Property Management software.
Driving Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications Has experience in the maintenance of housing. This includes, but is not limited to,–

·     High school diploma or GED required;

·     Two years experience in the maintenance of an apartment complex is required; and

·     A nationally accredited certification like CAMT desired.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses basic mathematical and reasoning skills. This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The employee is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The employee must be able to lift and/or move up to 20-40 pounds. On occasion, employee may be required to lift up to 100 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus. The employees are required to drive their own vehicle to and from work. The employee is occasionally required to work in hot or cold weather extremes and in with dust and some chemicals. The employee is occasionally required to work in confined spaces.
Work Environment This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented.

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

Competitive salary commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

V. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Maintenance Manager – Ventura County (Many Mansions)

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Maintenance Manager that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier maintenance department. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Maintenance Manager is a split role with about 2/3 of the day under the direction of an Associate Director of Property Management where they will train other maintenance staff members on best practices, improve safety at each property, work with the Asset Management department in determining the best materials and vendors for the organization’s needs, help ensure the organizations inventory control system is adhered to, and aid in minor rehabilitation (under $250,000). The other about 1/3 the day will be under the direction of a Senior Community Manager where they will be responsible for the overall maintenance operations of an assigned community.

II. Responsibilities include but are not limited to:

No. Essential Duty or Responsibility
1 Helps Community Managers with maintenance related items and works with senior property management staff on establishing best practices and procedures regarding procurement, inventory control, vendors, supplies, etc.
2 Researches and disseminates the latest and best practices regarding procedures, techniques, materials, new regulations, and improvements for residential multi-family properties
3 Participates in the preparation and implementation of all Many Mansions’ managed properties’ operating budgets and forecasts, especially in the areas of maintenance, janitorial, and capital needs and expenditures
4 Develops and implements a training program for the maintenance staff on maintenance procedures, ‘best practices’, safety, use of equipment and tools, industry standards, technology, etc.
5 Acts as the facilities’ Safety Officer under OSHA. Is responsible for ensuring that the Many Mansions managed properties, as facilities, comply with all state, federal, and local laws and regulations, including all OSHA regulations, handicap accessibility requirements, etc. This also includes any additional requirements regulatory agencies, insurance companies, etc.
6 Manages the maintenance and upkeep of all assigned properties as well as minor rehabilitations (under $250,000) in a timely manner, with proper monitoring of the work completed
7 Diagnoses and fixes HVAC systems, faucets, toilets, light fixtures, hot waters heaters and other needs of the property as needed per inspections and work orders
8 Makes regular inspections of apartment community and monitors maintenance supplies, work orders and unit turns for budget and timeline adherence, utilizing the property management software
9 Communicates effectively with internal and external customers, working after hours when necessary
10 Provides coverage for Maintenance Technicians, as necessary
11 Other duties as assigned

III. Qualifications & Conditions:

Category Qualification or Condition
Communication Possesses communications skills, including but not limited to, the ability—

·    To speak and write English clearly, meaningfully, and persuasively;

·    To give presentations and speak effectively before groups and organizations;

·    Able to fluently speak & write Spanish, desired.

Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, and Outlook), and Property Management software.   Should have some familiarity with Yardi Voyager Property Management software.
Driving Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications Has experience in the maintenance of multifamily housing. This includes, but is not limited to,–

·      High school diploma or GED required;

·      Five years of experience in the maintenance of an apartment complex is required; and

·      A nationally accredited certification like CAMT strongly preferred.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses basic mathematical and reasoning skills.   This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The employee is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The employee must be able to lift and/or move up to 20-40 pounds. On occasion, employee may be required to lift up to 100 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus. The employees are required to drive their own vehicle to and from work. The employee is occasionally required to work in hot or cold weather extremes and in with dust and some chemicals. The employee is occasionally required to work in confined spaces.
Work Environment This job position has a moderate to high stress work environment. The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented. The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

Competitive salary commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

V. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.

Director of Property Management – Many Mansions

Director of Property Management

Many Mansions is a non-profit affordable housing developer and property manager based in Ventura County whose mission is to provide safe, well-managed affordable housing with on-site life enriching services. Operating since 1979, Many Mansions is the leading provider of affordable housing in Ventura County. Many Mansions currently owns, operates, and/or manages 20 multifamily affordable housing complexes in Ventura County. Many Mansions is currently experiencing rapid growth via new partnerships, an expansion into Los Angeles County, and third-party property management. As such, we are seeking a Director of Property Management that will help build on this recent success and propel this organization forward. This is an exciting opportunity to be a part of an innovative team and to help build a top tier management company. For more information about Many Mansions see our website at www.manymansions.org.

I. Position

The Director of Property Management, under the direction of the President (broker-officer) and the Executive Vice President (designated supervisor) and as consistent with the provisions contained in the California Real Estate Law & Subdivided Land Law, oversees the property management operations of the organization and exercises broad supervisorial responsibilities over the Department’s staff.

The Director of Property Management is a key member of the Division, must be a responsible and responsive business manager, must have a California Real Estate Salesperson license, and must be thoroughly knowledgeable in all aspects of property management of affordable housing properties. The Director of Property Management works closely with the Executive Vice President, is a spokesman and representative of the organization, promotes its vision, mission, goals, and objectives.

II. Responsibilities include but are not limited to:

1 Oversees the Property Management Department and all of it’s assigned duties, tasks, and areas of responsibility;
2 Oversees the direct day-to-day property management operations of all Many Mansions’ managed properties, including but not limited to, applicant processing, leasing, resident relations, vendors, maintenance, janitorial, rent collection, contracts, collections, security deposits, move-in/move-out, transfers, Fair Housing, policies, procedures, procurement, inventory control, evictions, etc. Such oversight also includes executing all lease agreements with residents;
3 Oversees the direct day-to-day supervision of the Department’s staff, including but not limited to, its Associate Director(s), Community Managers, and Maintenance staff;
4 Oversees human resources’ policies and procedures within the Department, including but not limited to, hiring, training, supervision, job assignments, compensation, discipline, employee relations, evaluations, and promotions;
5 Prepares, updates, and participates in the preparation and implementation of all strategic and business plans concerning the management of all Many Mansions’ managed properties. This includes preparing and updating all Property Management Contracts, Property Management Plans, Tenant Selection Plans, and Affirmative Marketing Plans. This includes participating in all Annual Operating Plan and Long-Range Facilities Plans;
6 Participates in the preparation and implementation of all Many Mansions’ managed properties’ operating budgets and forecasts. Prepares reports explaining budget variances and other material changes;
7 Provides monthly operating reports and analysis upon the status, condition, operations, and direction of Many Mansions’ managed properties, including the Department’s staff and activities. Prepares and assists in the preparation of certain regulatory reports, disclosures, audits, and financial statements, as required;
8 Develops and implements a training program for Department staff. This includes training staff on all aspects of property management and facilitating outside training;
9 Acts as a spokesperson for the organization. Engages with the community and the organization’s stakeholders to communicate its mission, its objectives, its operations, its programs, and its value to the community. Serves and participates in outside organizations and activities to engage and promote the mission and relations of the organization. Participates as a member of the Many Mansions Housing Committee;
10 Other duties as assigned.

III. Qualifications & Conditions:

Category Qualification or Condition
Education, Experience, & Certifications Has substantial education and managerial experience in nonprofit affordable housing. This includes, but is not limited to–

·      Bachelor’s degree or higher from a four-year college or university;

·      Ten years’ work experience in property management, with a preference in property management for affordable housing properties;

·      Extensive experience in tax credits, § 8, and affordable housing financing (e.g. HOME, tax exempt bonds, AHP, etc.); and

·      Two years in management in a supervisory role.

The position also requires a California Real Estate Salesperson license. There is also a strong preference for advanced designations and certifications from such leading property management/asset management organizations as IREM, AHMA, etc.

Communication Possesses excellent communications skills, including but not limited to, the ability—

  • To speak and write clearly, meaningfully, and persuasively;
  • To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members; and
  • To give presentations and speak effectively before groups and organizations.
Computer Skills Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), social media, and data management programs. Should be skilled in Yardi Voyager property management software.
Driving Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Leadership & Other Skills Has a demonstrated ability to work well with others and provide leadership. Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.
Mathematical & Reasoning Skills Possesses excellent mathematical and reasoning skills. This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.
Physical Demands While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 20-40 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented.

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

There must be willingness and an ability to work nights and weekends, as needed.

IV. Compensation

To be determined commensurate with experience and education. Benefits include but are not limited to paid vacation and leave; medical, dental, and other health benefits; and the ability to participate in our 403(b) plan.

V. Application Process

Interested candidates should send a cover letter and resume to:

Many Mansions

Attn: Jill Kramer

E-mail jill@manymansions.org

MANY MANSIONS IS AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, or mental or physical disability.