Assistant Property Manager (APM)

Full service privately held commercial and multi-family real estate investment company operating open air retail centers, offices and apartments throughout Southern and Northern California seeks an experienced Assistant Property Manager (APM) for their Southern California retail and office portfolio. The APM will be part of a dynamic operations team consisting of a Commercial VP, Regional Director, Leasing Manager and two (2) Property Managers. The APM will be based out of Porter Ranch and will directly support the Porter Ranch Manager and remotely support the Orange County Property Manager.  The APM will handle operational, financial and tenant relations for the portfolio.

Responsibilities include accurate processing of invoices, , ensure rent is collected as due and that revenue data is posted correctly, billing tenants for utilities, and miscellaneous charges that are entered manually, maintaining and filing of hard and soft documents.

Communicates daily with tenants, including responding to tenant inquiries timely, scheduling vendors for work orders as necessary, preparing all tenant correspondence, including late payment notices and delinquencies.

Assists the Property Manager with the preparation of operating and capital budgets as well as CAM reconciliations and monthly financial reports.

Recommends and prepares vendor contracts including new vendor set up.

Conducts routine property and safety inspections ensuring all inspections are complete and adheres to company key control standards, policies and procedures. Schedules building activity including move-ins/?move-outs.

Excellent customer service and time management skills

Must be able to thrive in a fast-paced, dynamic environment, multi-tenant environment

Good organizational skills and a strong attention to detail

Proficient with Microsoft Excel and Word

Working knowledge of Yardi and Payscan preferred

Bachelor’s Degree and 3-5 years’ experience in commercial property management

Must have retail property management and tenant relations experience

Must have exposure to CAMS

Preferred schedule 9:30 AM – 6:30 PM.

 

Contact: Nancy San Pedro at nsanpedro@shapell.com